Here are 10 reasons why Gmail is a better email tool than Outlook picking up on the Gmail tips from last month, people have been asking me – ‘Why should I ditch Outlook’, so as promised here’s a few points on why we think Gmail is a more productive email tool than Outlook.  All the Microsoft technicians and Outlook ‘power users’ will disagree strongly, it is a matter of opinion.

1. Outlook makes you file your emails – filing is a job that takes time, Gmail eliminates the need for filing – but you can still ‘file’ if you really want to.

2. Outlook makes you/or your IT manager manage how much space Outlook is taking up on your server and your laptop.  Another job that consumes resource.  Gmail eliminates the need for this.

3. Gmail, being a naturally web based system (ie: designed from the outset to run on an internet browser) is infinitely better for accessing via a variety of different devices in different locations.

4. Gmail’s search is vastly superior to Outlook making it easier/faster to find that particular email you need.  (I accept Outlook has improved its search massively of recent years but it is still inferior.)

5. Gmail is smart!  This means – if you want it to, it will learn which emails are important, and which arent so important and present them to you accordingly, it will suggest recipients who are normally copied in based on the main recipient.

6. You can drag and drop attachments into emails in Gmail.

7. Gmail has a superior spam filter which is learns what is spam and what is not from you and the whole Gmail user community – so you get presented with less spam in gmail.

8.Gmail puts email conversations into thread which makes a chain of correspondence on the same subject easier to follow than Outlook

9.Your emails are safe – well as safe as they can be – much safer than on your company server or your laptop/desktop – because they are stored on Google’s mind bogglingly amazing server network. So – no need to back up your email files!

10. If you use Gmail you still get the same Oultook suite of tools, Calendar and Tasks – but we think Google Calendar and Google tasks are better than Outlook’s – but there’s not enough time or space to go into that now….maybe next month